Outlook Business Email has evolved to become a revolutionary product by Microsoft for email and business productivity. Microsoft applications such as Word, Excel, and PowerPoint are probably more common to us now than using a calculator. But these are the historic best-in-class Office apps. Outlook, on the other hand, comes along with the Office 365 suite, which offers tons of extensive capabilities.
From compiling all your various emails inside one finely organized dashboard to letting you create email addresses using your own domain name. You can do everything in between such as syncing contacts and calendars between multiple accounts, sorting emails from all your accounts in one go, and so on. So are you ready to step up your business email game?
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Outlook Business Email
How Outlook Works: An Overview
Outlook works through a folder system that lets you categorize emails with colored tabs within the folders. The number of folders and subfolders you can create is unlimited. Moreover, Outlook does a decent job of filtering out clutter and prioritizing emails by automatically sending emails. You would typically consider clutter into the folder named Clutter, allowing you to be free of distractions until you have the time to view everything at your leisure.
You can use an email address or keywords in the search function to sort emails across all your folders in Outlook from multiple email accounts, including those from the Deleted folder. A major function that Outlook does exceptionally well is email recall and replace. Which saves you from the grave embarrassment of accidentally sending the wrong email or at the wrong time.
As long as the destination email ID is hosted on Microsoft Exchange. It is the actual service that runs Outlook. You are free to make any email turn back and replace it with the proper message as long as it is not open by the receiver.
However, once an email has been opened by the receiver. Unfortunately, you cannot reverse it but this capability even with just unread messages. It may often save you the awkwardness of sending subsequent explanatory emails to elaborate a previously inappropriate one and instead draft the proper email and send it away. This feature, which may often make or break a deal in sensitive situations, is unique to Outlook.
Using It for Your Own Branded Email Address
Microsoft’s premium subscription for Outlook lets you use your own domain name to create an outlook business email address. Using generic free business email accounts without your own business name in the domain starts looking unprofessional once your business has taken off. A custom business email address is easy to remember. Due to the similarity with your business name and look more professional. It helping you earn credibility with customers.
Creating a professionally branded email address with outlook.com will require you to sign up for Office 365. Which is a paid service that starts from $12.50 per user per month? It will include 1 TB of OneDrive storage, the latest Outlook, PowerPoint, Word, and Excel for your Windows PC or Mac.
Signing up to Outlook Premium to Add Your Domain
Go to https://products.office.com/ and select the option “For business”. Then sign up for the subscription to Business Premium, which is the only subscription supporting custom domains. You will require to fill in your personal information and click Next to continue entering your payment method details.
When you have signed up, you’ll be directed to the Office 365 admin panel, and to add the custom domain you have to visit Setup » Domains page from there. You will now land on the domains settings page where you will see the ‘Add domain’ button. Click on it to proceed to the next step and enter your preferred domain name with which you wish to open your outlook business email. Then click on the Next button to continue to the stage where Office 365 looks up the domain name. And asks you for ownership verification by adding information to the DNS settings of your domain.
For adding information to the DNS settings, you have to switch back to your domain’s settings page. Can find under your account, depending on your domain registrar. If your domain registrar is a WordPress hosting company. You can find the domain setting under your cPanel dashboard which is labeled as ‘Zone Editor’ or ‘DNS Zone Editor’.
Ensure that your entered information matches that displayed by Office 365 when you add a DNS record. Then save your changes by clicking the ‘Add DNS record’ button. Then switch back again to the admin portal of Microsoft Office 365 and click the button to verify. Office 365 conducts DNS verification for your own domain name which may take 5 – 10 minutes as the DNS record is sometimes not updated right away.
You’ll need to manage your online services. You will see two options: allowing Office 365 to automatically make the required changes to your DNS settings, manually managing your DNS settings. If you have registered your domain with GoDaddy, you can simply select the first option and let Office 365 handle the rest.
If not, then you can move with the second option for manually managing your DNS records. Click on the Next button after your selection and choose which service you want to configure.
You have to set up Exchange for using the business email address service, so select Exchange and click on the Next button. Three DNS records have to work for Exchange setup, which you would be able to see on the screen. Go to your domain’s DNS settings page again to individually add these records. An MX record provides instruction for the delivery of your email messages.
If your website already had this record, it would be replaced with the new one. So you can now send and receive emails from your custom branded email address using Outlook’s mail servers. A TXT record prevents your email from spoofing by spammers and a CNAME record let’s software such as Outlook to discover an email service and connect to it.
Click the verify button once all your DNS records are entered. Office 365 then checks your domain DNS settings and redirects you back to the domains page. Your domain name is now successfully set up with Outlook and you’re ready to open your first email address with the custom domain using outlook.com.
Go to Users » Active Users from your main dashboard of Office 365 and click the button “Add a user”. Provide the personal information required and choose an email address, then save your settings by clicking on the add button. Login using your email ID and password created in the previous step to use your new professionally branded email.
In conclusion, sending an email from your new ID with your own business name promotes your brand with every email you send and we hope this article has helped to initiate this mode of branding for you.
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